Order Processing and Procurement Assistant

 

Summary: This position is responsible for processing orders, communicating with customers and internal departments to ensure accurate, on time delivery. This position will also provide administrative support to the Director of Finance and Administration.

Specific Job Responsibilities:

Order Processing

• Review submitted quotes from sales team for accuracy in the Order Booking workflow and work with sales support and operations teams to resolve discrepancies
• Examine purchase orders for clear expectations, financial terms, and delivery terms and input necessary data into financial software
• Processing of order acknowledgments to customers
• Communicate and coordinate with internal departments to ensure orders are processed as instructed
• Review order processing documentation for completeness and accuracy

Distribution

• Prepare shipments (Domestic and International) for customer orders
• Ensure cost-effective execution of shipping while maintaining the highest service and quality levels
• Serve as the first point of contact with carriers to investigate and facilitate resolutions for shipments

Operations/Administrative

• Procurement in accordance with established ISO 13485 QMS
• Monitor digital timesheets to ensure they are submitted and approved in a timely manner
• Assist in facility management
• Provide backup phone coverage

Other duties as assigned

Minimum Required Qualifications:

• Attention to detail and accuracy
• Highly organized with the ability to handle deadlines
• Ability to communicate with all levels of the organization, internally and externally
• Ability to communicate via phone and email in a professional manner
• Good attitude and willingness to learn
• Exceptional recordkeeping and electronic organization skills
• Microsoft Office experience
• QuickBooks experience a plus

Physical/mental requirements:

  • Must be able to sit/stand for 8 hours
  • Walking, bending, lifting up to 25 lbs.

Full time, Monday-Friday 9am-5pm

Pay: $24-25/Hour

InDevR offers health benefits, a company match on SIMPLE IRA contributions, paid time off
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